Corporate Terms & Conditions
Last Updated: 25th August 2026
These Corporate Terms & Conditions of Hire (“Terms”) apply to bookings made by businesses, companies, organisations, agencies, venues, event planners, or other commercial clients (“Client”) for the hire of Selfora Booths equipment and services.
By confirming a booking with Selfora Booths (“we”, “us”, “our”), the Client agrees to these Terms.
1. Services
Selfora Booths provides Photo Booth, Magic Mirror, Audio Guestbook and related event entertainment services for corporate events, parties, launches, awards ceremonies, conferences, exhibitions, weddings, private functions and other events.
The specific services included within a booking will be detailed in the booking confirmation, quotation, invoice, or agreed proposal.
Any services or extras not specifically included within the agreed booking will be charged separately.
2. Quotations and Booking Confirmation
All quotations provided by Selfora Booths are subject to availability and are valid for the period stated on the quotation.
A booking will only be considered confirmed once:
- The Client has accepted the quotation or proposal;
- The required booking fee has been paid, where applicable; and
- Selfora Booths has confirmed the booking in writing.
A quotation does not guarantee availability until the booking has been formally confirmed.
3. Booking Fees and Payment
3.1 Booking Fees
Unless otherwise agreed in writing, the following non-refundable booking fees apply:
- Vintage Luxe Photo Booth: £200
- Magic Mirror: £99
- Audio Guestbook: £99
- Luxe Collection: £250
- Mirror Collection: £250
Selfora Booths may agree alternative payment arrangements for corporate clients at its discretion.
3.2 Final Payment
Unless otherwise agreed in writing, the remaining balance is due one month before the event date.
The Client is responsible for ensuring payment is received by the applicable due date.
3.3 Corporate Invoicing
Where a Client requires an invoice to be raised against a company or organisation, the Client must provide accurate billing information, including the company name, billing address, purchase order number where applicable, and any other information reasonably required by Selfora Booths.
A purchase order requirement does not alter the agreed payment deadline unless expressly agreed in writing by Selfora Booths.
3.4 Late Payment
If payment is not received by the applicable due date, Selfora Booths reserves the right to suspend or cancel the booking.
Any cancellation arising from non-payment may result in the Client losing any non-refundable booking fee already paid.
Selfora Booths also reserves the right to charge interest and recover reasonable costs associated with late payment where permitted by applicable law.
4. Cancellation by the Client
All booking fees are non-refundable.
If the Client cancels a booking more than 28 days before the event date:
- The applicable booking fee will be retained;
- A £100 cancellation fee will apply; and
- Where the booking has been paid in full, the remaining balance will be refunded after deduction of the applicable booking fee and cancellation fee.
If the Client cancels less than 28 days before the event date:
- No refund will be provided where the booking has been paid in full;
- The applicable booking fee will be retained; and
- Any outstanding balance may remain payable where permitted by applicable law.
Where the booking has not been paid in full and is cancelled more than 28 days before the event, no refund will be due where only the non-refundable booking fee has been paid.
5. Date Changes and Postponements
Requests to change or postpone an event date must be made in writing.
Any date change is subject to Selfora Booths’ availability and must be confirmed in writing before it becomes effective.
Where an alternative date is available:
- The booking fee already paid may be transferred to the new date;
- The booking will not be treated as a cancellation;
- Any difference in the booking price will be payable by the Client where the new date attracts a different rate or additional charges; and
- Selfora Booths may apply a reasonable administration or rescheduling fee where appropriate.
Date changes requested within 28 days of the original event date may be subject to an additional rescheduling fee.
If no suitable alternative date is available, the booking will be treated as a cancellation and the cancellation terms in Section 4 will apply.
Unless otherwise agreed in writing, bookings may be transferred to an alternative date once only.
6. Corporate Event Cancellation or Changes
Where the Client’s event is cancelled, postponed, relocated, shortened, or materially changed for any reason, including changes to the Client’s internal plans, venue, guest numbers, event schedule, budget, or business requirements, the Client must notify Selfora Booths as soon as reasonably possible.
Such changes may affect the agreed price and availability of services.
Selfora Booths reserves the right to charge reasonable additional costs resulting from changes requested after the booking has been confirmed, including additional travel, parking, accommodation, equipment, staffing, or extended hire time.
7. Event Schedule and Hire Period
The agreed hire period will be confirmed in the booking documentation.
The Client must ensure that the agreed event schedule allows sufficient time for Selfora Booths to access the venue, set up, test equipment, provide the service, and dismantle equipment.
Selfora Booths requires a minimum of one hour to set up and test equipment.
Setup time is provided at no additional cost and does not form part of the Client’s booked hire period.
Where the Client or venue requests that equipment is installed significantly earlier than the agreed setup time, additional idle or waiting charges may apply.
8. Venue Access and Requirements
The Client is responsible for obtaining all necessary permissions from the venue and ensuring that Selfora Booths has appropriate access to the venue.
The Client must provide a suitable, safe, and accessible area for the equipment.
All Selfora Booths photo booths require a minimum space of:
2.5m width x 2.5m length x 2.5m height.
The Client must ensure that a mains electricity supply comprising a single 13-amp socket is available within or immediately adjacent to the designated booth area.
The Client is responsible for ensuring that the venue is aware of these requirements before the event.
If suitable access, space, power, or permissions are not available, Selfora Booths reserves the right to modify, delay, suspend, or cancel the service where necessary.
No refund will be due where the issue is caused by circumstances within the Client’s or venue’s control.
9. Travel and Parking
Travel is included for events within a 50-mile radius of our base in Stotfold, Bedfordshire (SG5 4TE).
Events outside this area may be subject to an additional out-of-area travel charge.
Any applicable travel charges will be confirmed before the booking is accepted.
The Client is responsible for providing or arranging suitable parking for Selfora Booths staff and vehicles.
Any parking fees, venue access charges, congestion charges, tolls, or similar costs may be charged to the Client.
10. Equipment
All equipment remains the property of Selfora Booths or its equipment suppliers and is provided solely for the agreed event.
The Client must not:
- Move the equipment without permission;
- Attempt to repair or modify the equipment;
- Allow unauthorised persons to operate or interfere with the equipment;
- Use the equipment for any unlawful purpose; or
- Allow the equipment to be exposed to unreasonable risk of damage.
The Client is responsible for damage caused by its employees, representatives, contractors, guests, or other attendees where the damage results from negligence, misuse, or intentional acts.
11. Staff Welfare and Conduct
Selfora Booths has a zero-tolerance approach to abusive, threatening, aggressive, discriminatory, or inappropriate behaviour towards our staff.
This applies to the Client, its employees, contractors, guests, representatives, venue staff, and any other person attending the event.
Where our staff experience such behaviour, we reserve the right to immediately suspend or terminate the service and remove our equipment from the venue.
No refund will be provided in such circumstances.
12. Corporate Branding and Personalisation
Where corporate branding, logos, colours, templates, overlays, photo cards, signage, or other personalised materials are included, the Client is responsible for providing accurate and suitable artwork within the requested timeframe.
The Client confirms that it has the necessary rights and permissions to provide any logos, photographs, graphics, trademarks, or other intellectual property supplied to Selfora Booths.
Selfora Booths is not responsible for errors resulting from inaccurate, incomplete, low-resolution, or late artwork supplied by the Client.
Where a proof is provided for approval, the Client is responsible for checking and approving the proof before production.
Once approved, Selfora Booths shall not be responsible for errors contained within the approved design.
13. Intellectual Property
All Selfora Booths branding, logos, website content, templates, designs, software, photographs created by Selfora Booths, marketing materials, and other intellectual property remain the property of Selfora Booths or the relevant rights holder.
The Client does not acquire ownership of Selfora Booths intellectual property by booking or using our services.
The Client retains ownership of intellectual property it supplies to us, subject to granting Selfora Booths the necessary permission to use that material for the purposes of providing the agreed services.
14. Photography and Image Use
Photographs may be taken during corporate events as part of the agreed service.
The Client is responsible for ensuring that any necessary permissions, notices, or consents relating to event attendees are obtained where required.
Unless the Client has requested otherwise in writing before the event, Selfora Booths may use selected photographs from the event for marketing, portfolio, website, social media, and promotional purposes where legally permitted.
Corporate Clients who do not wish images from their event to be used for promotional purposes should notify Selfora Booths in writing before the event.
15. Photo Delivery
Selfora Booths will use reasonable care and skill when capturing, storing, printing, and delivering photographs and digital content.
Where a digital gallery or digital delivery is included, we will make reasonable efforts to provide the content within the timescale communicated to the Client.
However, we cannot guarantee that digital photographs will be free from loss, corruption, delay, interruption, or technical failure.
We shall not be responsible for image loss resulting from equipment failure, software failure, internet connectivity, power interruption, third-party platform failure, or other circumstances beyond our reasonable control.
16. Photo Quality and Guest Participation
Selfora Booths will use reasonable skill and care to provide a professional photo booth experience.
However, we cannot guarantee:
- A minimum number of photographs or prints;
- A minimum level of guest participation;
- That every attendee will use the equipment;
- Specific poses, expressions, or photographs; or
- That every photograph will meet the Client’s individual preferences.
Guest participation and photographic results may be affected by venue conditions, lighting, guest behaviour, event schedules, and other factors outside our control.
17. Limitation of Liability
Nothing in these Terms excludes or limits liability where this would be unlawful, including liability for death or personal injury caused by negligence, fraud, or fraudulent misrepresentation.
Subject to the above, Selfora Booths shall not be liable for indirect, consequential, incidental, or special losses.
To the extent permitted by law, Selfora Booths’ total liability arising from a booking shall not exceed the total amount paid by the Client for that booking.
Selfora Booths shall not be liable for loss of profits, loss of business, loss of revenue, loss of opportunity, reputational damage, or other indirect or consequential losses.
18. Force Majeure
Selfora Booths shall not be liable for failure or delay in performing its obligations where this results from circumstances beyond our reasonable control.
This may include severe weather, natural disasters, fire, flood, transport disruption, industrial disputes, government restrictions, public health emergencies, power failures, venue closure, or other unforeseen circumstances.
Where reasonably possible, we will attempt to agree an alternative date or suitable alternative arrangement with the Client.
19. Insurance
Selfora Booths maintains appropriate business insurance for the services it provides.
The Client remains responsible for ensuring that it has any insurance required for its event, including public liability or event insurance where applicable.
Where a venue requires specific insurance or certification, the Client should notify Selfora Booths of these requirements before the event.
20. Confidentiality
Where the Client provides commercially sensitive or confidential information to Selfora Booths in connection with the booking, we will take reasonable steps to keep such information confidential.
This does not apply to information that:
- Is already publicly available;
- Becomes publicly available through no fault of Selfora Booths;
- Is required to be disclosed by law; or
- Is reasonably required to be shared with suppliers or contractors to provide the agreed services.
21. Data Protection
Selfora Booths processes personal data in accordance with applicable UK data protection legislation.
Our Privacy Policy explains how we collect, use, store, and protect personal information.
22. Complaints
Any complaint should be submitted in writing as soon as reasonably possible following the event.
We will investigate complaints fairly and respond within a reasonable timeframe.
23. Changes to These Terms
Selfora Booths reserves the right to update these Terms from time to time.
The Terms applicable to a booking will generally be those accepted by the Client at the time the booking is confirmed, unless a change is required by law or otherwise agreed with the Client.
24. Governing Law
These Terms shall be governed by and interpreted in accordance with the laws of England and Wales.
Any dispute arising from these Terms shall be subject to the jurisdiction of the courts of England and Wales, unless applicable law requires otherwise.
25. Acceptance
By accepting a quotation, confirming a booking, or paying the applicable booking fee, the Client confirms that it has read, understood, and agrees to these Corporate Terms & Conditions of Hire.